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Procurement Card Training on IT Purchases

On July 11, the new required Skillsoft Percipio training course for Procurement Card (Pcard) holders and Approving Officials (AOs) went live. This new training requirement is related to IT purchases, and all PCard holders and AOs will be expected to familiarize themselves with the change. The updated training is designed to reduce risk, strengthen alignment with university IT security standards, and make IT purchasing more efficient across campuses.

What’s Changing – and Why

The PSC is updating guidance for IT purchases made with the Procurement Card (PCard). We’re working closely with campus leaders to ensure these purchases align with university policy, IT security standards, and strategic sourcing—while keeping things practical and efficient for departments.

Our goals are to:

  • Clarify what can and can’t be purchased using a PCard.
  • Help departments stay compliant while maintaining efficient operations.
  • Provide updated policies, targeted training, and helpful reminders in Concur on procurement policies and procedures.

Action Required

In support of these changes:

  • New applications for cardholders and AOs will be required to complete the new, additional beginning on July 11, 2025.  Log in to Percipio via the employee portal to access the course.
  • All current Procurement cardholders and Approving Officials (AOs) will be required to complete this course by September 1, 2025.

This short course will address the most compliant and efficient ways to purchase IT at CU.

Important Dates

  • July 11, 2025
    • New CU:
    • Preview of PCard Handbook updates
    • Preview of Concur warning messages
  • September 1, 2025
    • New IT Procurement Card purchase policies take effect
    • Deadline for all Cardholders and AOs to complete new training
    • Update to PCard Handbook is official
    • Concur warning messages on all IT Expense Types go live

Trainings

Percipio Skillsoft (all available now):

  • Pcard Training - This course has been updated for the new IT purchase guidance. While the revised policy is effective for existing cardholders on Sept 1, new cardholders should be prepared to begin exercising this guidance immediately.
  • Approving Official - This course has been updated for the new IT purchase guidance. While the revised policy is effective for existing cardholders on Sept 1, new cardholders and their Approving Officials should be prepared to begin exercising this guidance immediately.
  •  (u00282) -– Required course for all Procurement Card holders and Approving Officials. Log in to Percipio via the employee portal to access the course.

Tools & Resources

  • – The PSC’s IT Procurement page provides detailed information on how to procure IT goods and services including links to existing agreements, campus specific resources, and How-To guides for various commodities.
  • – This Commodity Listing page contains the most up-to-date information on available agreements for campus departments.
  • Campus-Specific IT Procurement Information – Each campus has additional guidance on IT Procurement for campus employees. Please visit your campus page at:
    • 91PORN:
    • UCCS:
    • Anschutz and Denver:
    • System Office:
  • Procurement Card Handbook – Beginning 9/1/2025, the following guidance will be added to the Violations and Prohibited Transactions section of the Procurement Card Handbook:

IT PURCHASES (INCLUDING HARDWARE, SOFTWARE AND SERVICES)

Effective 9/1/2025: Cardholders are prohibited from using the Procurement Card to purchase IT goods or services that are covered under an existing university agreement. This could be an enterprise-wide or campus-wide agreement, a mandatory price agreement, or a master services agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus.

Existing IT agreements can be reviewed on the PSC’s IT Procurement page as well as on the campus-specific page links listed below. Cardholders are expected to review existing agreements as well as information on campus-specific restrictions and allowability when considering making any IT purchase on their card.

​Any IT purchase that is eligible to be made on the Procurement Card must have all associated security, compliance, or contractual components reviewed before payment is completed. Refer to the  for additional guidance.

  • Concur Warnings on IT Expense Types - Beginning 9/1/2025, when Procurement Card expenses are reconciled using an IT Expense Type in Concur (i.e. Software, Computers, etc.), the following message will appear in the expense entry screen reminding cardholders of the limitations on IT purchases using a Procurement Card: 

    Procurement Cards are not to be used for the purchase of IT goods or services that are covered under an existing enterprise-wide or campus-wide agreement. Additionally, cardholders cannot use the Procurement Card to make any IT purchases further prohibited by their campus. Existing IT agreements can be reviewed on the and campus specific guidance can be found in the pages linked below:
  • – If you have questions, come chat with us on Zoom.

How to Buy IT Goods and Services

21.01 IT Consulting & Developers 

21.02 IT Staff Augmentation 

21.03 IT Services – Other 

Have Questions or Feedback?

Email the PSC or join an upcoming office hours session (Zoom details coming soon). We're here to support you with this Procurement Card policy update designed to increase IT purchase compliance across the campuses.