91PORN

June 9

Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25.

Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.Ìý

Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash.

Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance.

June 6

Today, June 6, the General Fund continuing budget plans in Anaplan are due.Ìý

Plan ahead for smooth sailing through year-end.

It is better to create your JEs and PETs for funds 30/31/34 transactions earlier rather than later. This will ensure posting in the current fiscal year and avoid any last-minute delays. Please refer to the instructions on the webpage. The use of these instructions may help speed the approval process. Note that fund 30, 31 and 34 (gift) JEs need departmental approval before CCO will review them. We process roughly three times the normal number of JEs for June and appreciate your help during this extra busy time of the year.Ìý

Please continue to review May reports to identify and clean up any errors.

Tuesday, June 10 is the deadline for departments to submit new account code requestsÌýfor FY25. Please send requests to accounting@colorado.edu.Ìý

Thursday, June 12 at 5 p.m. is the deadline for approval of Position Data, Funding, and Job Data for biweekly pay period ending 6/7/25.Ìý

Friday, June 13 at 6 p.m. is the last day to provide departmental approval for both employee and non-employee travel and expense reimbursements in Concur to ensure payment in FY25. Ìý Ìý Ìý Ìý

Friday, June 13 at 6 p.m. is the deadline to provide supplier information to the PSC to request a new supplier or update an existing supplier for payment in FY25. For purchasing and payment in CU Marketplace, external suppliers need to complete registration in the CU Supplier Portal. For payment via Payment Authorization (PA) or Study Subject Payment (SSP) forms, departments need to include the supplier’s W-9/W-8 forms with the PA/SSP forms and submit them to the PSC by this day - apinvoice@cu.edu.

Friday, June 13 at 6 p.m. is the last day to provide campus approval for payment vouchers (PV) in CU Marketplace to ensure payment in FY25. This is also the last day to submit vendor invoices and paper forms, including Payment Authorizations (PA), Non-employee Reimbursement International (NRI) and Study Subject Payments (SSP), to apinvoice@cu.edu to ensure payment in FY25. This includes PA forms to replenish petty cash.

Friday, June 13 at 6 p.m. is the last day to close POs so they do not roll forward to FY26 and to request increases to SPOs. Send requests to changeorder@cu.edu. Remember that SPOs that need to roll forward to FY26 must have at least a $1 balance.Ìý

Friday, June 13 at 4 p.m. is the deadline to submit late pay and hourly to work-study transfer requests to the Student Employment Office. Completion of the Late Pay/Hourly to Work-study Transfer request form () does not guarantee that a transfer will occur. Late pay and hourly to work-study transfers are contingent upon the availability of funds and student eligibility. Due to the timing, late pay/hourly to work-study transfer requests are generally unable to be processed for the 6/21/25 or 7/05/25 pay periods. However, you can contact Brenda Duran in the Student Employment Office at 303-492-3548 or brenda.duran@colorado.edu to see if an exception can be made.

June 5

This is the first fiscal year-end email update to remind everyone of the tasks to be completed in preparation for the fiscal year-end close. These daily updates will contain instructions, information, due dates and deadlines to help get us through the large and complex undertaking that is fiscal year-end. These emails are intended to provide timely information and effective coordination to help us work together for a successful close. As always, thank you for your valuable assistance during this annual event.Ìý

Reminder

June 2 was the beginning of the FOPP/ST inactivation moratorium. You can continue to send in requests for inactivations and they will be added to the queue and addressed when the moratorium ends on August 6.

Looking Ahead

Tomorrow, June 6, the General Fund continuing budget plans in Anaplan are due.Ìý

Tuesday, June 10 is the deadline for departments to submit new account code requests for FY25. Please send requests to accounting@colorado.edu.Ìý

As you review your May statements to identify and correct problems, verify balances and make any necessary adjustments, here are a few things to keep in mind:

• Check your balance sheet reports and make any corrections for abnormal balances, company card personal charges and/or travel advances.
• Make sure assets have a debit (positive) balance (except allowance for doubtful accounts) and liabilities have a credit (negative) balance.
• For your balance sheet items, be sure your customer detail reconciles to the amounts in the PeopleSoft Finance System.
• For accounts receivable, prepare to calculate and adjust your allowance for doubtful accounts, if appropriate.
• For resale inventory, make plans to conduct your actual count of year-end inventory on hand, cost it out, and create an adjustment in PeopleSoft, if needed.
• If you have transactions that do not belong in a particular SpeedType, please correct them.
• If you have any uncleared balances such as payroll suspense, company card personal charges or company card unallowable expenses, process the correction to the appropriate SpeedType/account code.

The 2025 Fiscal Year-EndÌýwebpage is the primary source for up-to-date information, valuable resources and an archive of the daily emails. The page also includes 91PORN’s fiscal year-end calendar which provides specific action items, responsibilities and deadlines. Please note that the most current information available will be posted to the website, with the daily emails serving to highlight any significant updates.